When it comes to the wedding planning process, the bridal spectrum ranges from “OMG, where do I start" to “OMG there are so many apps, I got this.” For brides that don't know where to start, hiring a wedding planner was first on their list. For brides who are feeling like they've got this handle or who feel like the extra help, isn't financially possible. Trust us, planning a wedding requires a lot more than just picking out pretty flowers and a nice invitation. A wedding planner essentially juggles the roles of designer, legal counsel, budget manager, coordinator and of course therapist (you will have a lot of influences in your ear), all while helping you pull together your wedding.
I am here to tell you it’s absolutely is worth it to hire a planner, and the overall cost shouldn’t be your only negotiating factor. If you choose your wedding planner wisely, it can actually end up saving you money and your sanity. Plus, with an expert behind all your decisions, purchases and negotiations we may be able to score you insider deals, and we are always looking out for your budget so you don’t have to.
Types of Planners
There are essentially three types of wedding planners: full-service, a partial planner, and a wedding coordinator also know as Day-of-Coordinator. A full-service planner will handle everything from start to finish—from designing your vision for your wedding to hiring and meeting with your vendors, or be coordinating a weekend of activities for guests. This option is best for couples who simply want a professional to guide them through every step of the wedding planning process. Prefer a part-time pro you can contact on an as-needed basis or help you with certain things? A partial planner can help you iron out those specific details, like your tabletop rentals, or give suggestions for the perfect caterer to execute your French bistro menu. This is ideal for couples who just need someone to help refine their wedding day blueprint. A partial planner or "aLa carte options" is also a more price-conscious choice, giving you the help you need for a price that doesn’t put you over budget. For assistance during your wedding day (but not throughout the entire process), opt for a day-of coordinator. Different from an on-site venue coordinator, they’ll be solely focused on YOU and YOUR priorities. They are responsible for making sure your wedding day runs smoothly. Typically, a day-of coordinator will begin working with you anywhere from two weeks to two months before your wedding to make sure everything is in order. They will coordinate both your ceremony and reception setup, keep you and your wedding party on schedule, and handle any necessary, and immediate wedding duties, like tipping. If you’re unable to include a full-service or partial planner in your budget, adding a day-of coordinator to your team will help you and your partner relax and enjoy your wedding day to the fullest.
Planners can help with your budget constraints
Planners can really stretch a budget because we know what is more important and where the majority of the budget needs to be spent. We know what's going to have more impact to enhance your vision and style. Even small decisions can add up to big savings when you have a planner who knows what they're doing. When it comes to working with other vendors such as stationery designers, entertainment or photographers, we are repeat business customers, couples are not. The vendors aim to please us so we bring them more business. Sometimes the discounts don't always appear on paper.
Planners will fight for your wedding vision and keep everything on track.
In addition to helping couples with their budget and tackling sticky details like legal contracts, the most important perk of a planner is having someone in your corner who will fight for your wedding vision. When your day comes a planner is focused only on your special day and will push to make sure everything goes according to your unique plan. Bluu Ribbon Events we only take on two planning clients per month, so our attention is never pulled to thin.
Wedding planning can be a long journey or a quick 3-month journey to the altar. You will have so many different opinions in your ear and in your head and will most likely try to please everyone. Finding a middle ground between what you want and what they want can sometimes become very difficult. You will need someone that is able to fuse together the formalities, your unique vision, and everyone's opinions. On your wedding day, you want someone who knows what's in your brain and will fight for that until the very last minute.
We understand those tough situations
Nothing brings out a families' dynamics quite like a wedding. Couples often have to consider not only their own but also their families’ expectations for their wedding day. Naturally, tensions can arise between family members during the planning process. A professional wedding planner can navigate those tricky situations. So whether a couple’s parents insist on being kept in the loop and involved in EVERY decision making, or a divorce in the family has led to some tensions between exes who ultimately need to be kept separate, or you have “that cousin” who has a reputation for being "a little EXTRA” at family events, a wedding planner can help you navigate through and handle those situations if they arise. You can count on us planners to answer your mother’s questions about etiquette, make sure those guest are seated far apart, and diffuse those tough situations on the wedding day without you ever knowing.
We have a team
If your celebration involves a complex flipping the ceremony space in a short time period, so it is ready for the reception. It is important to have somebody who can bring in vendors who are familiar with this type of task.
Many couples sometimes choose to have their ceremony and their reception in separate locations (hopefully not too far). A couple can’t get married at the ceremony venue while they are setting up for the reception in a completely different location. Nor, can they have their friends or family members assist because everyone should be at the ceremony location, on time and relaxed ready to witness the loving union. Now, while I would happily welcome the ability to be in two places at once, I can't, but I do have a team of assistants and a logistics manager that can help execute split locations. They will ensure that set-up and execution are on-point and on time at all locations throughout the day. A wedding that's divided in multiple venues with their own venue coordinators may require less overall coordination but remember that the in-house person will likely only be coordinating the specific details that venue is responsible for providing, like food, lighting or "the space" itself. They may not be focused on helping you juggle all the little details that make YOUR DAY unique like your customized toasting flutes, or that you have a special surprise for your partner.
Even weddings where the ceremony and reception are in the same location often need a little assistance to ensure a timely and efficient setup. Many venues have strict time limits where couples are allowed access to "the space." Some as a few hours or even less before their wedding, so it is near impossible to juggle getting ready for the event and getting it set up on time.
Your friends and family are not wedding your wedding planner
I sincerely believe that a couple should let their friends/family celebrate their wedding day with them, and leave the work of wedding planning to a professional. The most important role that friends and family of couples can play is an active witness of their special union. Wedding planning is often very time consuming and entails some time-sensitive work. Friends and family members have their own jobs and personal responsibilities, and may not have the necessary amount of time and energy to devote to your wedding. Since weddings are extremely personal by nature, conflicts and issues can quickly arise between friends and family. A wedding planner can invest many hours in your wedding, and provide you with updates and a sense of security that everything is on track since it is our job to do so.
It is your Wedding Day
Your wedding day only happens once, and it can never be repeated. It is time to relax and get married! Think of your planner as a safety net on your wedding day. If anything goes wrong (and something always does) they’re there to troubleshoot. On your wedding day, your only order of business is to soak up every memorable second! So trust the pro you’ve hired to do their job, and let go of control day-of. Hiring a pro also means you’ll get to spend precious extra time with loved ones instead of worrying about the cake not showing up or a missing flower arrangement. Trust us on this one—you want (and deserve) a helping hand and some room to breathe. After all, this is going to be the happiest day of your life. Are you or someone you know getting married soon? Let us help plan and design that perfect day! Complete our contact form below and we will be in touch. Let us show you how we can make your wedding a unique, memorable and FUN affair!